Title/Subject:	Cardiff International Athletic Club (CIACs) Rugby Committee 
Place:	Bute Dock Hotel, Cardiff Bay, Cardiff		
Date of Meeting:	1 August 2006		
Start:		8.10pm
Duration:		1 hour

Present:	M Sunny (Chairman)
A Edwards
L Ford
C Gardiner
B Green
K Khan
G Mahoney
F Parris	

Minute	
Action	Date
09/06	Welcome and introductions		
	M Sunny welcomed the present committee members to the meeting.  B Green was also introduced and welcomed as the newest member of the committee.		
10/06	Apologies for absence		
		Apologies were received in respect of E Blades, K 	Trottman and P John.		
11/06	Minutes from previous meeting		
		The minutes from the previous meeting were approved 	and signed by M Sunny.		
12/06	Club 60th Anniversary Celebration		
	(i)	Timetable for evening		
	The committee agreed on the following provisional timetable of the evening: 		
	7pm: Arrive
8pm: Food is served
9:30pm – 10pm: Comedian (Bryn Phillips)
10pm – 10:30pm: Club Speech
10:30pm – 11pm: Live Band (Mickey G)
11pm – 12am: Disco
12am – 12:20am: Live Band (Mickey G)
12:20am – 1am: Disco
1am: Close		
	L Ford confirmed that the cost of the live band (£150) and the comedian (£300) would be met by Terry Phillips and Harris Pye respectively.		
	A sponsor has not yet been confirmed in respect of the disco, but L Ford agreed to progress the issue with Clifford “Jigger” Jeremy’s employer.	LF	14/08
	It was subsequently unanimously agreed that the celebration would take place at the Novotel on Saturday 28th October 2006 as per the provisional arrangements.		
	K Khan agreed to contact Arthur Duarte regarding the club speech.  If Arthur is not available then it was proposed that Stuart Campbell is approached.		
	The committee agreed that Elvin Blades should be asked to perform the Master of Ceremonies duty. 		
	F Parris stated that he had concerns regarding the behaviour of some of the players and that it would be important to stress the importance of representing the club in a positive manner.		
	(ii)	Ticket Prices		
	K Trottman was not able attend meeting to provide details regarding the final agreed costs involved.  It was however agreed that a definitive price should put in place as tickets would need to be produced as soon as possible.		
	The committee decided on a set price of £30 per head.  A limited number of guests would be invited free-of-charge.  The initial list of such guests was as follows:		
	Club guests		
	•	Billy Boston x 2
•	Jim Mills x 2
•	Danny James x 1
•	Alec Neil x 2
•	Gerald Ernest x 1
•	Sammy John x 1		
	Sponsors		
	•	Mark Donovan x 2
•	Harris Pye x 2
•	Bute Dock x 2
•	I.T Support x 2
•	Emcor x 2
•	Harry Holland x 2
•	Raith Dunne x 2		
	G Mahoney agreed to draft invitation letters to all of the above. L Ford and K Khan agreed to provide the relevant addresses.	GM	14/08
	(iii)	Marketing/Tickets		
	This matter was deferred until the next meeting.	Agenda Item	14/08
13/06	Fixtures update		
	(i)	Haverfordwest Tour		
		52-seat coach has been booked by James Davies and 	the £360 cost is to be met by the club.		
		It was agreed that only club members would be allowed 	to travel on the bus.		
		A Edwards stated that several players are travelling 	down separately in cars.  L Ford agreed to inform the 	players that the club is meeting the cost of the coach 	and that they are expected to travel together as a team.	LF	14/08
	(ii)	Other Pre-Season Fixtures		
	No update was available regarding other pre-season friendlies		
	(iii)	2006/07 Season Fixtures		
	K Khan confirmed that the league fixture lists have been prepared and that friendlies have been organised against Cathays and Sully Sports.		
	K Khan will provide A Edwards with a copy as soon the final version is available.	KK	14/08
14/06	Membership Subscriptions		
		A Edwards tabled draft membership cards.		
			The committee agreed that these credit-card sized membership cards should be produced with the season’s fixtures printed on the reverse. 		
	A Edwards agreed to provide updated templates at the next meeting.	AE	14/08
15/06	Club Newsletter		
		A Edwards stated the template should be ready by the next meeting	AE	14/08
16/06	Any other business		
	(i)	1st Team Ties		
		B Green stated that the current criteria for attaining a 1st 	team tie (25 games in a season) had become 	unrealistic and that a new target should be set so that 	players could aim for it.		
		It was agreed that this issue would be discussed at the 	next meeting.	Agenda Item	14/08
	(ii)	Council Parks		
	K Khan informed the committee that the club would need to apply to the council for permission prior to placing an additional container on the Marl.		
	It was subsequently agreed to delay any decision regarding obtaining the scrummagine machine until this had been resolved.		
	(iii)	Club 2007 Tour		
	It was agreed to defer discussions regarding the club tour until the 60th Anniversary had passed.		
17/06	Date of next meeting		
		There being no further business, the Chairman 	declared the meeting closed.  The next meeting is to 	be held at the Bute Dock on 14th August 2006 at 	7:30pm.